Generating e-Waybill

Generating e-Waybill

For the movement of goods, an electronic waybill (e-Waybill) must be generated on the e-Waybill Portal. You may manage your e-Waybill compliance in a number of ways with India Compliance.

e-Waybill Settings

Set up your e-Waybill settings in accordance with your needs once you've completed GST Settings.

• Is e-Waybill appropriate for your business? If so, enable the features of e-Waybill. Do you operate a firm that moves goods and have GST registration? The e-Waybill features should be turned on from here.

• Do you want to generate an e-Waybill from the delivery note? If so, enable e-Waybill Creation from Delivery Note. Do you move items to other warehouses or for job work? If you use these features, you ought to allow e-Waybill production from the Delivery Note.

• The ideal scenario would be to create an e-Waybill from the sales invoice. Just the movement of goods without an invoice should be eligible for e-Waybill production from delivery notes (Say, for Job Work or Transfer of goods to different warehouses)

• Invoice Value Threshold for the Creation of e-Waybills: You can alter it to comply with applicable regulations or provide stronger internal controls if it's set by default to 50,000. Based on this setting, the e-suitability Waybill's for Sales Invoice is determined.

The extra API-specific options are as follows:

• Create an e-Waybill on an invoice automatically Submission: If all necessary fields are filled out and an e-Waybill is appropriate, e-Waybill production will be attempted.

• Based on the previously established threshold limit, e-Waybill application is evaluated. Moreover, there must be at least one item with HSN of products.

• Obtain e-Waybill Data After Generation: According to the NIC Portal, comprehensive e-Waybill data is not available at the time of generation. But, according to the e-Waybill Portal, this might be required to generate the e-Waybill Print Format. It takes more API requests to get the e-Waybill data. If enabled, your logs will be updated.

• Attach e-Waybill Print Following Generation: When the e-Waybill is generated, it will automatically be attached to the invoice (after fetching the data). It can be applied to records or emails.

How to Generate an e-Waybill?

The bulk creation tool or the APIs can be used to generate the e-Waybill.

To create an e-Waybill utilizing the bulk generation function, follow these steps:

submit the necessary paperwork (say Sales Invoice).

• You will see the e-Waybill option --> Choose Generate if it applies to the current document.

• The dialog box for creating an e-waybill will display.

• Download JSON and update the transport fields.

• To access your e-Waybill account, log in. Next click Create Bulk e-Waybill. Choose the JSON file, then upload it. Choose Generate.

• e-Waybill must be produced - Your sales invoice or delivery note should be updated with the e-Waybill number.

How to generate several e-Waybill JSON documents (Only for Sales Invoices)

• The Sales Invoice List allows you to choose the invoices for which you want to create an e-Waybill JSON.

• To download the e-Waybill JSON, select Actions.

• Create an e-Waybill by uploading to the site. While downloading the e-Waybill JSON from the Sales Invoice List, you won't be able to alter the transport fields.

e-Waybill generation via the APIs

• The electronic waybill will be created automatically when the sales invoice is submitted (if enabled in settings).

• To manually generate an e-Waybill for a Delivery Note or in cases where all required fields were not filled out (on submit). Click create after selecting Update fields from the Generate dialog option in the e-Waybill menu.

How would I know if only Part A of the e-Waybill will be generated?

Part A and Part B fields are separated in the Create e-Waybill dialog. Moreover, if just Part A can be generated, the Main Action button will indicate such.

How to auto calculate the distance for e-Waybill

The distance between postal codes will be suggested by the e-Waybill Portal if the distance is set to zero (zero). When an e-Waybill is generated utilizing APIs, we will update your document to reflect this.

You will be given a prompt in rare instances where the e-Waybill database cannot calculate the distance between postal codes. After entering the distance according to your estimation, generate an e-Waybill once more.

Additional API Specific Features Only during the validity period is it possible to update or cancel an electronic waybill. Only if you have generated the e-Waybill using API and the validity to do so is still active will you see these alternatives.

• Update Transporter Information: Make use of this function to update the transporter's GSTIN on your e-Waybill. On the e-Waybill menu, choose Update Transporter. Click update after updating the relevant information.

• Change Vehicle Information: Make changes to your e-vehicle Waybill's information with this tool, such as the car number. From e-Waybill menu --> Choose Update Vehicle Info --> Update information in dialog and click update.

The above dialogs have a checkbox for Update e-Waybill Print/Data. If you check this, we will update the e-Waybill attachments or data related to the e-Waybill in accordance with your preferences from the GST settings for the e-Waybill. New attachments will take the place of outdated attachments if Attach e-Waybill Print After Creation is set under GST Options.

• If you'd rather not have attachments, you can use this to print an e-Waybill. With ERPNext, it functions much like printing any other document. It will take you to the appropriate e-Waybill log print and, if necessary, retrieve the most recent e-Waybill data (from the NIC Portal) for printing.
• Attach e-Waybill: Adding an e-Waybill to a sales invoice requires a human trigger. If an attachment is present, a new one will take its place.
• E-Waybill Cancellation: From the e-Waybill menu, you may cancel the e-Waybill if it is still valid. To cancel the e-Waybill, enter a reason in the dialog box and click cancel.

The old e-attachment Waybill's must be removed when you cancel the new e-Waybill.

• Logs for e-Waybills: This DocType keeps track of e-Waybill history. It is produced after you use the APIs to generate an e-Waybill. Any more e-Waybill updates are posted here as comments.